Head of Award Administration and Donor Compliance, WCA – Senegal

TITLE: Head of Award Administration and Donor Compliance, WCA

TEAM/PROGRAMME: Programme Operations

LOCATION: Dakar (Senegal), or any WCA nation the place SCI has a presence

GRADE: INT 3

TYPE OF CONTRACT: 2 years Renewable

CHILD SAFEGUARDING:

Stage 3: the publish holder may have contact with kids and/or younger folks both incessantly (e.g. as soon as every week or extra) or intensively (e.g. 4 days in a single month or extra or in a single day) as a result of they work nation applications; or are visiting nation applications; or as a result of they’re chargeable for implementing the police checking/vetting course of workers.

ROLE PURPOSE:

The Head of Award Administration and Donor Compliance (HoAMDC) is chargeable for delivering an environment friendly award administration perform throughout all West & Central Africa (WCA) programmes and develop finest apply award administration processes throughout 9 Nation Workplaces. The function has three foremost features: lead and develop the regional award administration effort together with compliance, workers capability constructing, and actively monitoring and strengthening course of and practices throughout the AM cycle inside the area. This contains driving match for function working mannequin inside the AMDC area in collaboration with different funding-related features throughout the RO and CO’s.

The function gives a management alternative for a person extremely skilled in grants administration and able to offering strategic management to a dynamic group, in addition to the administration of a portfolio of awards at present valued at US$720M, and an annual finances of approx. US$230M. S/he’ll keep oversight of the award portfolio well being for the area to make sure programme supply is in keeping with the technique, collaborating with Useful resource Mobilisation and PDQ.

The person will play a robust management function each internally, throughout the Save the Youngsters international community and, in collaboration with Regional Useful resource Mobilisation, with donors, aiming at growing and preserving a periodic and constructive relationship. S/he’ll present each management and technical assist to the venture and program groups within the regional workplace, in addition to to field-based and operations groups to ship donor compliant awards (guidelines and rules), guaranteeing the constant supply of well timed and high quality donor reviews. S/he can even have a robust administration perception with respect to partnership, notably with the Localisation lens.

The upkeep of the AM System and everyday administration of the group can even be a key side of the function. S/he’ll play a key function within the growth of a tradition that promotes the primacy of guaranteeing Save the Youngsters delivers top quality programmes while all the time in search of to enhance nationwide workers capability to tackle roles at present held by worldwide workers. Within the occasion of a serious humanitarian emergency, the function holder will likely be anticipated to work exterior the traditional function profile and be capable of range working hours accordingly.

S/he’s accountable for the regional strategic award portfolio oversight of SCI Instantly Acquired (native and international) inside the area, guaranteeing vital evaluations, approvals and efficiency of programme supply. This contains offering suggestions to fundraising protocol governance inside Programme Funding and Institutional Partnerships (Useful resource Mobilisation) to make sure compliance and good award administration and managing AMS approvals for the Funding Workplace entity on AMS (escalation is through Operations/Regional Director).

SCOPE OF ROLE:

Reviews to: Regional Programme Operations Director

Employees reporting to this publish: 2 Awards Managers (2 extra workers members by finish of 2022)

Matrix: Nation heads of award – 9

Finances Tasks: US$150K

Function Dimensions: sturdy relationship constructing throughout the organisation, good communication abilities, and nice presentation abilities and dealing in advanced and tough context is essential to this function

Annual Wage Stage : $55 000 – $70 000 (supply will likely be primarily based on expertise/inside fairness and monetary availability. SCI gives a aggressive advantages bundle exterior of wage)

KEY AREAS OF ACCOUNTABILITY

Management and path of Award Administration and Donor Compliance in WCA

• Adapts and helps with context the strategic path of the awards administration and donor compliance perform, endeavor efficient planning that helps the perform, and sustaining an environment friendly and efficient awards administration course of
• Contribute to international and organisational thought management, tasks and growth of the award administration and donor compliance perform. Actively engages within the international award administration purposeful governance as a consultant for the area and its constituent implementing workplaces within the AM Management group throughout members and SCI
• Present sturdy line administration to award administration group within the regional workplace and supply matrix (dotted line) administration for nation awards’ leads within the area and create a collaborative group tradition that helps our program outcomes for youngsters
• Set up and keep a broad community in any respect ranges each internally and externally to remain abreast of adjustments within the sector and working atmosphere, take into account and mitigate impacts to the group, and share again to the management group for course correction in technique the place relevant
• Be certain that the WCA Regional Workplace awards perform maintains applicable preparedness and functionality to reply to emergencies
• Manages the regional workplace carried out award portfolio, guaranteeing that applicable evaluate of awards is going on in keeping with the SCI scheme of delegation
• Ensures oversight of portfolio supply of SCI Led funding inside the Area
• Report periodically to the regional management group on award administration and donor compliance progress, together with on the purposeful Key Efficiency Indicators (KPI)

Award Administration Requirements, Processes and Techniques

• Accountable for driving requirements within the area within the award cycle from contract negotiation (throughout securing an award) by post-award to shut out. Helps Useful resource Mobilisation (proprietor of pre-award processes) to make sure constant understanding of supply dangers and points, studying from earlier experiences
• Accountable for upholding SCI Award Administration and Donor Compliance Requirements, and efficiency of purposeful and cross-functional KPIs and MI for awards supply
• Perceive and analyse KPI outcomes, present supporting info to the RO and Centre, and determine enhancements that may be undertaken to enhance leads to the Award Administration associated KPIs. Ensures Implementing Workplace awards groups have motion plans to enhance efficiency as wanted and helps Implementing workplaces to implement actions
• Ensures oversight of the portfolio of SCI Instantly Acquired and SCI Led funding, driving constant evaluations, approvals, visibility of efficiency, and well timed escalation of dangers
• Supplies regional awards illustration to design on key Transformation Supply tasks on behalf of the Regional Awards Leads globally (to drive effectivity of engagement, illustration on behalf of all RALs, shared throughout tasks, and so forth.)
• Help the rollout of Transformation Supply tasks together with CAPP (Coding, Agresso Onboarding, PMM PRIME), Localisation, Versatile Working Mannequin, TE Transformation
• Help implementing workplaces in complying with necessities by coordination of capability constructing and responding to assist requests
• Help and drive the usage of AMS throughout the area and give attention to knowledge high quality enhancements and techniques integrity. Ensures AMS is up-to-date and successfully maintained as a software to manipulate good award administration inside the regional portfolio – throughout awards and sub-awards, together with approvals/authorisations and doc retention
• Act as the important thing contact for broad donor rules and compliance points, together with coordinating with members to make sure donor compliance assist as vital. Contribute to the development of key award administration processes, practices and international instruments together with different features
• Acts because the lead on SCI Instantly Acquired and SCI Led funding supply inside the regional workplace, to make sure correct oversight of portfolio efficiency as a subset of the regional portfolio (principally through Members)
• Regional Funding Workplace approver for SCI Instantly Acquired (the place required) on AMS to make sure compliance with the Fundraising Protocol, with good governance and decision-making to proceed and compliance with requirements to drive high quality award supply

Donor Compliance, Threat Administration, and Difficulty Decision

• Guarantee efficient danger administration is in place for award administration and donor compliance throughout the area, from PART to Implementing Workplace and RO Threat Administration Plans (RMP), aligning purposeful mitigations, driving administration of danger and decision-making as near the programme as doable, and dealing cross-functionally to handle danger to organisational aims
• Oversight of and chargeable for the award administration and donor compliance associated dangers within the regional danger administration plan
• Maintains an energetic information of the necessities of key donor necessities and the rules of various funding modalities within the area, to make sure technical experience to assist and advise as required
• Play a number one function in strengthening and enhancing donor compliance in WCA by offering progressive options and point of interest for member collaboration to strengthen CO groups on donor compliance and high quality award administration
• Guarantee efficient dissemination of donor compliance necessities and steerage from Save the Youngsters members to our nation workplaces
• Contribute to the decision of novel and complicated donor-related points needing senior administration consideration and interfacing with SC members, escalating to regional and centre administration as required
• Collaborate carefully with the International initiative of Donor Compliance Enchancment
• Promote a tradition of excellence in donor compliance in all COs and determine assist wanted to take action

Portfolio Evaluation and Supply

• In collaboration with the RO SMT, make sure the area has a transparent framework for grasp finances growth, price allocation, monitoring of award budgets, phasing and forecasting, guaranteeing alignment between the grasp finances and funding tracker
• Produce nation workplace deep dive evaluation associated to their respective portfolio
• Identifies tendencies in donor funding and funding mechanisms throughout the area, offers visibility to management, seeks to grasp compliance operationalisation required for rising funding sorts and works cross-functionally to make sure readiness for award/portfolio supply, e.g., shift to industrial contracting, enhance in cost by outcomes, and so forth.
• Monitor and analyse regional efficiency in opposition to KPIs and different metrics. Problem and validate efficiency knowledge to supply assurance. Help the supply and evaluation round award administration KPIs, Mis and Proper First Time cross-functional efficiency
• Utilizing sturdy monetary evaluation abilities to supervise the award portfolio supply
• To work in collaboration with the finance division and supply technical recommendation relating to strategic donor prices allocations with a view to minimise compliance points the place doable
• To analyse and remark compliance on inside rules. GO no GO course of, Price allocation methodology, acceptance standards, consciousness round any new international SCI initiative
• Guarantee correct and updated info on the regional and nation award portfolios is available to regional SLT and members
• Collaborates with Head of Useful resource Mobilisation and PDQ Director as required on portfolio growth, to make sure portfolio supply insights are understood, dangers and alternatives recognized, and a holistic, constant end-to-end view that permits nation methods to be fulfilled

Capability Constructing and group of apply for Award Administration

• Creating an atmosphere of steady studying the place workers are inspired and supported to develop and develop and are prepared to be held accountable for his or her commitments
• Triangulates implementing workplace self-assessments of efficiency in opposition to requirements; efficiency indicators; observations from engagement with the AMDC group within the area relative to purposeful and management competencies; and portfolio evaluation, to determine the donor-specific and donor-neutral capability strengthening and steady enchancment necessities throughout the area
• Actively engages the AM Management to make sure assets in place to assist regionally led capability constructing efforts e.g., by the annual workshop, group of apply, and so forth.
• Function modelling and supporting the event of an organisational tradition that displays our values, our twin mandate and promotes accountability and excessive efficiency
• Creating and sharing finest practices with different Regional Awards Leads
• Sustaining a community of senior award administration practitioners throughout the area, facilitating their engagement, relationships and sharing of practices throughout the COs
• Help the capability constructing of workers throughout all features to handle awards and adjust to donor necessities as related to their function by offering induction, coaching and training in step with their varied roles and duties
• Help recruitments, inductions and efficiency administration of Nation Awards Leads
• Along with HR, coordinate expertise administration and studying and growth

QUALIFICATIONS

• Submit graduate diploma, although no particular qualification, is required
• Fascinating that candidate has accomplished coaching in institutional donor necessities for a few of the key donors inside the Save the Youngsters portfolio e.g. InsideNGO coaching in USAID Guidelines and Laws: Grants and Cooperative Agreements; ECHO PuntoSud coaching programs, and so forth.

EXPERIENCE AND SKILLS

Important

• Glorious strategic, planning, administration and coordination abilities, with the flexibility to organise and prioritise a demanding workload comprised of numerous and difficult duties and duties
• 5-8 years’ expertise of worldwide organisations much like Save the Youngsters
• 5-8 years’ expertise in programmes or operations assist features like finance, awards, venture administration
• Confirmed observe file of energetic contribution to senior managers and offering strategic assist throughout a number of sectors and/or areas
• In depth expertise with NGOs with rising duties together with a confirmed expertise of building and operating the award administration perform within the discipline
• Good numerous information of the necessities of main institutional donors together with budgeting, eligibility points, compliance administration, and reporting; expertise of participating with donors at strategic stage
• Properly-developed abilities in numerous and multi-cultural workers administration
• Confirmed teaching and capability constructing abilities
• Consideration to element, drawback fixing, and evaluation of tendencies, while sustaining massive image and imaginative and prescient
• Pc literate (i.e. Phrase, Excel, Outlook, Web Explorer, monetary techniques)
• Cultural consciousness and skill to construct relationships rapidly with all kinds of individuals, in any respect ranges, internally and externally
• Demonstrated expertise in advanced stakeholder administration, together with in a matrix administration atmosphere
• Affected person, adaptable, in a position to improvise, and talk clearly and successfully underneath stress
• Capacity and willingness to vary work practices and hours within the occasion of main emergencies incl. travelling at quick discover and for prolonged intervals of time
• Mastering of French and English (oral and written) is a should. Sturdy communication and interpersonal abilities in each languages