Head of Award Administration and Donor Compliance, WCA – Senegal

TITLE: Head of Award Administration and Donor Compliance, WCA

TEAM: Programme Operations

LOCATION: Dakar (Senegal), or any WCA nation the place SCI has a presence

GRADE: Nationwide or Worldwide

TYPE OF CONTRACT: 2 years Renewable

CHILD SAFEGUARDING:

Degree 3: the publish holder can have contact with kids and/or younger folks both steadily (e.g. as soon as per week or extra) or intensively (e.g. 4 days in a single month or extra or in a single day) as a result of they work nation applications; or are visiting nation applications; or as a result of they’re chargeable for implementing the police checking/vetting course of employees.

ROLE PURPOSE:

The Head of Award Administration and Donor Compliance (HoAMDC) is chargeable for delivering an environment friendly award administration operate throughout all West & Central Africa (WCA) programmes and develop finest observe award administration processes throughout 9 Nation Workplaces. The function has three major facets: lead and develop the regional award administration effort together with compliance, employees capability constructing, and actively monitoring and strengthening course of and practices throughout the AM cycle throughout the area. This contains driving match for goal working mannequin throughout the AMDC area in collaboration with different funding-related features throughout the RO and CO’s.

The function provides a management alternative for a person extremely skilled in grants administration and able to offering strategic management to a dynamic staff, in addition to the administration of a portfolio of awards at present valued at US$720M, and an annual finances of approx. US$230M. S/he’ll keep oversight of the award portfolio well being for the area to make sure programme supply is in keeping with the technique, collaborating with Useful resource Mobilisation and PDQ.

The person will play a powerful management function each internally, throughout the Save the Kids world community and, in collaboration with Regional Useful resource Mobilisation, with donors, aiming at creating and preserving a periodic and constructive relationship. S/he’ll present each management and technical assist to the mission and program groups within the regional workplace, in addition to to field-based and operations groups to ship donor compliant awards (guidelines and laws), guaranteeing the constant supply of well timed and high quality donor studies. S/he may even have a powerful administration perception with respect to partnership, notably with the Localisation lens.

The upkeep of the AM System and daily administration of the staff may even be a key side of the function. S/he’ll play a key function within the growth of a tradition that promotes the primacy of guaranteeing Save the Kids delivers prime quality programmes while at all times searching for to enhance nationwide employees capability to tackle roles at present held by worldwide employees. Within the occasion of a significant humanitarian emergency, the function holder can be anticipated to work outdoors the conventional function profile and have the ability to range working hours accordingly.

S/he’s accountable for the regional strategic award portfolio oversight of SCI Straight Acquired (native and world) throughout the area, guaranteeing vital critiques, approvals and efficiency of programme supply. This contains offering suggestions to fundraising protocol governance inside Programme Funding and Institutional Partnerships (Useful resource Mobilisation) to make sure compliance and good award administration and managing AMS approvals for the Funding Workplace entity on AMS (escalation is by way of Operations/Regional Director).

SCOPE OF ROLE:

Studies to: Regional Programme Operations Director

Workers reporting to this publish: 2 Awards Managers (2 extra employees members by finish of 2022)

Matrix: Nation heads of award – 9

Finances Tasks: US$150K

Function Dimensions: robust relationship constructing throughout the organisation, good communication expertise, and nice presentation expertise and dealing in advanced and troublesome context is essential to this function

KEY AREAS OF ACCOUNTABILITY

Management and route of Award Administration and Donor Compliance in WCA

• Adapts and helps with context the strategic route of the awards administration and donor compliance operate, endeavor efficient planning that helps the operate, and sustaining an environment friendly and efficient awards administration course of
• Contribute to world and organisational thought management, initiatives and growth of the award administration and donor compliance operate. Actively engages within the world award administration practical governance as a consultant for the area and its constituent implementing workplaces within the AM Management group throughout members and SCI
• Present robust line administration to award administration staff within the regional workplace and supply matrix (dotted line) administration for nation awards’ leads within the area and create a collaborative staff tradition that helps our program outcomes for kids
• Set up and keep a broad community in any respect ranges each internally and externally to remain abreast of adjustments within the sector and working surroundings, take into account and mitigate impacts to the group, and share again to the management staff for course correction in technique the place relevant
• Be sure that the WCA Regional Workplace awards operate maintains applicable preparedness and functionality to reply to emergencies
• Manages the regional workplace carried out award portfolio, guaranteeing that applicable evaluate of awards is going on in keeping with the SCI scheme of delegation
• Ensures oversight of portfolio supply of SCI Led funding throughout the Area
• Report periodically to the regional management staff on award administration and donor compliance progress, together with on the practical Key Efficiency Indicators (KPI)

Award Administration Requirements, Processes and Techniques

• Accountable for driving requirements within the area within the award cycle from contract negotiation (throughout securing an award) via post-award to shut out. Helps Useful resource Mobilisation (proprietor of pre-award processes) to make sure constant understanding of supply dangers and points, studying from earlier experiences
• Accountable for upholding SCI Award Administration and Donor Compliance Requirements, and efficiency of practical and cross-functional KPIs and MI for awards supply
• Perceive and analyse KPI outcomes, present supporting info to the RO and Centre, and establish enhancements that may be undertaken to enhance ends in the Award Administration associated KPIs. Ensures Implementing Workplace awards groups have motion plans to enhance efficiency as wanted and helps Implementing workplaces to implement actions
• Ensures oversight of the portfolio of SCI Straight Acquired and SCI Led funding, driving constant critiques, approvals, visibility of efficiency, and well timed escalation of dangers
• Offers regional awards illustration to design on key Transformation Supply initiatives on behalf of the Regional Awards Leads globally (to drive effectivity of engagement, illustration on behalf of all RALs, shared throughout initiatives, and so forth.)
• Assist the rollout of Transformation Supply initiatives together with CAPP (Coding, Agresso Onboarding, PMM PRIME), Localisation, Versatile Working Mannequin, TE Transformation
• Assist implementing workplaces in complying with necessities via coordination of capability constructing and responding to assist requests
• Assist and drive the usage of AMS throughout the area and concentrate on knowledge high quality enhancements and techniques integrity. Ensures AMS is up-to-date and successfully maintained as a instrument to control good award administration throughout the regional portfolio – throughout awards and sub-awards, together with approvals/authorisations and doc retention
• Act as the important thing contact for broad donor laws and compliance points, together with coordinating with members to make sure donor compliance assist as vital. Contribute to the development of key award administration processes, practices and world instruments together with different features
• Acts because the lead on SCI Straight Acquired and SCI Led funding supply throughout the regional workplace, to make sure correct oversight of portfolio efficiency as a subset of the regional portfolio (largely by way of Members)
• Regional Funding Workplace approver for SCI Straight Acquired (the place required) on AMS to make sure compliance with the Fundraising Protocol, with good governance and decision-making to proceed and compliance with requirements to drive high quality award supply

Donor Compliance, Danger Administration, and Difficulty Decision

• Guarantee efficient threat administration is in place for award administration and donor compliance throughout the area, from PART to Implementing Workplace and RO Danger Administration Plans (RMP), aligning practical mitigations, driving administration of threat and decision-making as near the programme as attainable, and dealing cross-functionally to handle threat to organisational targets
• Oversight of and chargeable for the award administration and donor compliance associated dangers within the regional threat administration plan
• Maintains an lively data of the necessities of key donor necessities and the laws of various funding modalities within the area, to make sure technical experience to assist and advise as required
• Play a number one function in strengthening and enhancing donor compliance in WCA by offering revolutionary options and point of interest for member collaboration to strengthen CO groups on donor compliance and high quality award administration
• Guarantee efficient dissemination of donor compliance necessities and steering from Save the Kids members to our nation workplaces
• Contribute to the decision of novel and sophisticated donor-related points needing senior administration consideration and interfacing with SC members, escalating to regional and centre administration as required
• Collaborate intently with the World initiative of Donor Compliance Enchancment
• Promote a tradition of excellence in donor compliance in all COs and establish assist wanted to take action

Portfolio Evaluation and Supply

• In collaboration with the RO SMT, make sure the area has a transparent framework for grasp finances growth, price allocation, monitoring of award budgets, phasing and forecasting, guaranteeing alignment between the grasp finances and funding tracker
• Produce nation workplace deep dive evaluation associated to their respective portfolio
• Identifies traits in donor funding and funding mechanisms throughout the area, supplies visibility to management, seeks to grasp compliance operationalisation required for rising funding varieties and works cross-functionally to make sure readiness for award/portfolio supply, e.g., shift to business contracting, enhance in cost by outcomes, and so forth.
• Monitor and analyse regional efficiency in opposition to KPIs and different metrics. Problem and validate efficiency knowledge to supply assurance. Assist the supply and evaluation round award administration KPIs, Mis and Proper First Time cross-functional efficiency
• Utilizing robust monetary evaluation expertise to supervise the award portfolio supply
• To work in collaboration with the finance division and supply technical recommendation concerning strategic donor prices allocations with a view to minimise compliance points the place attainable
• To analyse and remark compliance on inside laws. GO no GO course of, Value allocation methodology, acceptance standards, consciousness round any new world SCI initiative
• Guarantee correct and updated info on the regional and nation award portfolios is available to regional SLT and members
• Collaborates with Head of Useful resource Mobilisation and PDQ Director as required on portfolio growth, to make sure portfolio supply insights are understood, dangers and alternatives recognized, and a holistic, constant end-to-end view that allows nation methods to be fulfilled

Capability Constructing and group of observe for Award Administration

• Creating an surroundings of steady studying the place employees are inspired and supported to develop and develop and are keen to be held accountable for his or her commitments
• Triangulates implementing workplace self-assessments of efficiency in opposition to requirements; efficiency indicators; observations from engagement with the AMDC group within the area relative to practical and management competencies; and portfolio evaluation, to establish the donor-specific and donor-neutral capability strengthening and steady enchancment necessities throughout the area
• Actively engages the AM Management to make sure sources in place to assist regionally led capability constructing efforts e.g., via the annual workshop, group of observe, and so forth.
• Function modelling and supporting the event of an organisational tradition that displays our values, our twin mandate and promotes accountability and excessive efficiency
• Growing and sharing finest practices with different Regional Awards Leads
• Sustaining a community of senior award administration practitioners throughout the area, facilitating their engagement, relationships and sharing of practices throughout the COs
• Assist the capability constructing of employees throughout all features to handle awards and adjust to donor necessities as related to their function by offering induction, coaching and training in keeping with their numerous roles and obligations
• Assist recruitments, inductions and efficiency administration of Nation Awards Leads
• Along with HR, coordinate expertise administration and studying and growth

QUALIFICATIONS

• Put up graduate diploma, although no particular qualification, is required
• Fascinating that candidate has accomplished coaching in institutional donor necessities for among the key donors throughout the Save the Kids portfolio e.g. InsideNGO coaching in USAID Guidelines and Laws: Grants and Cooperative Agreements; ECHO PuntoSud coaching programs, and so forth.

EXPERIENCE AND SKILLS

Important

• Wonderful strategic, planning, administration and coordination expertise, with the power to organise and prioritise a demanding workload comprised of various and difficult duties and obligations
• 5-8 years’ expertise of worldwide organisations much like Save the Kids
• 5-8 years’ expertise in programmes or operations assist features like finance, awards, mission administration
• Confirmed observe report of lively contribution to senior managers and offering strategic assist throughout a number of sectors and/or areas
• In depth expertise with NGOs with growing obligations together with a confirmed expertise of building and operating the award administration operate within the discipline
• Good various data of the necessities of main institutional donors together with budgeting, eligibility points, compliance administration, and reporting; expertise of participating with donors at strategic stage
• Nicely-developed expertise in various and multi-cultural employees administration
• Confirmed teaching and capability constructing expertise
• Consideration to element, drawback fixing, and evaluation of traits, while sustaining large image and imaginative and prescient
• Laptop literate (i.e. Phrase, Excel, Outlook, Web Explorer, monetary techniques)
• Cultural consciousness and skill to construct relationships shortly with all kinds of individuals, in any respect ranges, internally and externally
• Demonstrated expertise in advanced stakeholder administration, together with in a matrix administration surroundings
• Affected person, adaptable, in a position to improvise, and talk clearly and successfully beneath stress
• Potential and willingness to vary work practices and hours within the occasion of main emergencies incl. travelling at quick discover and for prolonged durations of time
• Mastering of French and English (oral and written) is a should. Sturdy communication and interpersonal expertise in each languages