Programme Operations and Awards Supervisor – Senegal

TITLE: Programme Operations and Awards Supervisor

REPORTS TO: Nation Director

LOCATION: Nation Workplace, Dakar, Senegal, however with frequent journey to discipline websites

GRADE: Nationwide Place, Grade 2

CONTRACT LENGTH: Two years renewable

CHILD SAFEGUARDING:

Degree 3: The position holder could have contact with kids and/or younger individuals both often (e.g. as soon as per week or extra) or intensively (e.g. 4 days in a single month or extra or in a single day) as a result of they work in nation applications.

ROLE PURPOSE:

The Programme Operations and Awards Supervisor might be a member of the Senior Administration Group in offering oversight to all programme implementation and price range administration within the Senegal Nation Programme, serving to to make sure the implementation of secure, high quality programming that’s on time, according to Save the Youngsters Worldwide (SCI) and donor compliance, and inside price range; and to make sure high quality reporting. The Programme Operations and Awards Supervisor might be liable for the general supervision of the awards administration when it comes to contracts, compliance, member relationship, partnership, reporting.

SCOPE OF ROLE:

Experiences to: Nation Director

Variety of direct reviews: 9 PM and COP (can fluctuate primarily based on program portfolio)

Oblique or Matrix Administration Experiences: RO Operations Supervisor

Price range Tasks: TBD

KEY AREAS OF ACCOUNTABILITY:

Senior Administration Group member

• Guarantee an energetic participation to the SMT, when it comes to strategic contribution, overview of the operation and awards administration, sharing points, options and classes learnt.

• Assist the event and efficiency of the Operation and Award group

• Perform orientations and workers trainings for operation and award administration procedures, donor necessities and so forth… for Save the Youngsters workers and associate organisations.

• Construct relationships throughout the Nation Workplace, the Area and the Centre and escalate points as required

• Present direct line administration to programme managers and COP, guaranteeing that every one new workers inductions and develop to carry out (D2P) processes are accomplished, together with all necessary course necessities.

• Present direct and common on the job mentoring and training, to relevant discipline managers, state program leads and operations coordinator, to display elevated expertise and confidence for his or her respective work areas, and work extra effectively with higher prioritization of labor.

Oversight and Administration of Programme Operations

• Coordinate adherence to strong challenge administration methodology and standardised methods of working, together with via capability constructing of Program Leads in work-planning and program administration, and holding them accountable for key deliverables
• In collaboration with the technical groups and different features, present oversight of programme implementation throughout the nation programme, guaranteeing the supply of top quality and secure programming that’s on time and inside assets and donor/SCI necessities.
• Lead and facilitate the implementation of SCI’s customary Mission Administration Methodology (PMM) by guaranteeing all program leads have all up to date operation and awards administration instruments in place: a transparent and up to date Detailed Implementation Plan (DIP), up to date Procurement Plan, IPTT, High quality Benchmarks, accountability mechanisms, and so forth,
• Assist price range holders for particular person initiatives and awards, guaranteeing correct forecasting and efficient price range administration and monitoring to make sure that all programme budgets and assets are successfully and effectively managed, monitored, and utilized, with minimal variances. This consists of common BVA critiques, transaction critiques, variance explanations, correct phasing, and on-time implementation.
• Guarantee programme leads handle their procurement effectively: together with respect of timeline to lift Procurement Requests (PRs), understanding of ProSave, clear monitoring of their procurements, reception of products and providers, and handle shares successfully and according to SCI necessities, via Complete Stock Administration (TIM), and with all required and correct documentation.
• Guarantee all programme leads work intently with the Monitoring Analysis Accountability Studying (MEAL) groups to keep up correct and constant information assortment and monitoring instruments and procedures, that contribute to reviews, critiques, and studying.
• Guarantee all programme leads work intently with the MEAL and Youngster Safeguarding groups to make sure that all programmes are secure for kids, decrease danger, and repeatedly preserve and combine data on SCI accountability mechanism.
• Work intently with the technical, MEAL, and awards groups to make sure that all programmes produce correct, well timed, and high quality reviews and different paperwork inside SCI and donor requirement; with key classes learnt, capitalization of this system and documentation archives.
• Guarantee all programme leads preserve optimistic, mutually accountable, and productive relationships with all implementing companions.
• Along with the technical groups, help all programme results in actively discover and pursue alternatives for cross-sector and cross-project collaboration and integration.
• Guarantee all programme leads have a transparent communication plan, help visibility of this system in alignment with SCI branding and donor necessities,
• Guarantee all programme leads work intently with the advocacy group to keep up optimistic and productive relationships with the related authorities companies, civil society networks, and different key stakeholder of their areas, guaranteeing participation, joint monitoring, and common communication as possible.
• Guarantee all programme leads, and help features (as related) totally perceive and adjust to all of Save the Youngsters’s insurance policies, procedures, and necessities.
• Schedule periodic discipline operations help and monitoring visits to the related discipline areas, designed to watch program supply, guarantee accountability to beneficiaries, monitor controls and adherence to techniques, highlight progress and achievements, and inform studying.

Emergency Response

• Function the nation workplace lead / point of interest in all emergency response planning and catastrophe danger discount: planning, methods, and actions; together with exterior conferences as related.
• Function the instant lead in preliminary emergency responses, alerts, and assessments; and help discipline places of work to implement emergency responses in a well timed method as related.

Award Administration management, portfolio administration and technique

• Guarantee award administration techniques and processes are efficiently applied, and key controls are in place to help efficient portfolio administration and compliance with donor necessities.
• Guarantee common award monitoring throughout the nation workplace and facilitate common conferences with key stakeholders to make sure particular person award efficiency is being tracked successfully, and that dangers and points are being recognised and motion taken.
• Guarantee a transparent follow-up of KPI efficiency associated to operation and awards and trouble-shoot points affecting program supply at discipline stage, drawing on help from related departments throughout the nation workplace.

Compliance (techniques, processes, donor)

• Coordinate the processes for donor reporting to make sure that reviews are top quality, delivered on time and supported by auditable information.
• Keep efficient communications with Save the Youngsters members relating to donor associated points.
• Lead Award Kick off conferences to make sure that all award data is shared successfully with related workers, together with discipline places of work and companions
• Lead Shut out course of and work with members to make sure awards are closed out on time
• Coordinate with auditors as vital
• Clear understanding of SCI processes and key donor necessities, and help groups throughout CO to make sure all alternatives, proposals, contracts and amendments comply with SCI processes
• Be sure that all applicable donor codecs can be found in-country and workers have a transparent understanding of donor necessities/expectations all through the award cycle.
• Guarantee potential points and modification requests are flagged promptly to the SMT, then to donors through the related member. Put together donor waiver/derogation requests.
• Guarantee all Award Administration System (AMS) information are an correct reflection of present award standing always, and have all required documentation connected.
• Guarantee all companions and sub-award agreements endure authorized vetting, are enter into and permitted via AMS, and work with related workers to make sure related donor necessities are understood by implementing companions (this will likely embrace capability constructing).

Common:

• Adjust to Save the Youngsters insurance policies and follow with respect to youngster safeguarding, code of conduct, well being and security, equal alternatives and different related insurance policies and procedures.
• The duties and obligations as set out above aren’t exhaustive and the position holder could also be required to hold out further duties inside reasonableness of their stage of expertise and expertise.

COMPETENCIES FOR THIS ROLE:

1. LEADING AND INSPIRING OTHERS

Demonstrates management in all our work, embodies our values and articulates a compelling imaginative and prescient to encourage others to realize our targets for kids.

1. DELIVERING RESULTS

Takes private duty and holds others accountable for delivering our bold targets for kids, regularly enhancing personal efficiency or that of the group/ organisation

1. PROBLEM SOLVING AND DECISION MAKING

Takes efficient, thought-about and well timed selections by gathering and evaluating related data from inside or exterior the organisation.

1. COMMUNICATING WITH IMPACT

Communicates clearly and confidently with others to have interaction and affect; promotes dialogue and ensures well timed and applicable messages, constructing confidence and belief with others.

QUALIFICATIONS AND EXPERIENCE

• Grasp’s diploma in Administration, Sociology/Improvement research or associated areas.
• A minimal of seven years of administration expertise in an NGO or comparable setting in management roles, together with vital discipline operations expertise working improvement programmes or emergency response programmes.

Important Standards

• Confirmed monitor report of in-country award portfolio administration and data of main donors’ compliance necessities (EU, USAID, AFD, and so forth.)
• Robust group administration and capacity-building expertise and expertise. Demonstrated skill to construct and handle an efficient group, mentoring, and training expertise with at the least three years of direct administration expertise, and/or experience with distant operational/logistical/monetary administration.
• Aware of efficient monetary and budgetary controls, administration and understanding; managing grants from a various vary of donors, and training others on techniques and procedures
• Capacity to plan, prioritize, and organise a considerable workload, for self and others, that features complicated, various duties and obligations in improvement contexts
• Strong challenge administration expertise with a confirmed historical past of delivering outcomes
• Capacity to analyse data, consider choices and to suppose and plan strategically
• Wonderful problem-solving capacities; skill to collaborate with others to search out options
• Wonderful French and English communication expertise each oral and writing.
• Robust pc expertise in Phrase, Excel, and Energy Level.
• Good analytical expertise; skill to resolve issues creatively, perceive underlying causes, and proactively establish and pursue modern options (in session with others).
• Persistently demonstrates optimistic position modelling and adherence to Save the Youngsters’s values, ideas, and goals. Persistently prepared to be taught, develop, and settle for suggestions.
• Cultural consciousness and skill to construct relationships shortly with all kinds of individuals
• Affected person, versatile, capable of improvise and talk clearly and successfully underneath strain
• Wonderful planning, administration and coordination expertise, with the power to organise a workload comprised of various and altering duties and obligations

Fascinating

• Capacity and willingness to dramatically change work practices and hours as wanted; and prepared to journey as wanted to different areas, typically at quick discover.

Equal Alternatives

The position holder is required to hold out the duties in accordance with the SCI Equal Alternatives and Range insurance policies and procedures.

Youngster Safeguarding

We have to hold kids secure so our choice course of, which incorporates rigorous background checks, displays our dedication to the safety of kids from abuse.

Well being and Security

The position holder is required to hold out the duties in accordance with SCI Well being & Security insurance policies and procedures.

The Organisation: We make use of roughly 25,000 individuals throughout the globe and work on the bottom in over 100 international locations to assist kids affected by crises, or those who want higher healthcare, training and youngster safety. We additionally marketing campaign and advocate on the highest ranges to understand the appropriate of kids and to make sure their voices are heard. We’re working in the direction of three breakthroughs in how the world treats kids by 2030:

* No youngster dies from preventable causes earlier than their fifth birthday

* All kids be taught from a top quality primary training and that,

* Violence towards kids is not tolerated.

We all know that nice individuals make a fantastic group, and that our workers play a vital position in serving to us obtain our ambitions for kids. We worth our individuals and supply a significant and rewarding profession, together with a collaborative and inclusive office the place ambition, creativity, and integrity are extremely valued.

Utility Info:

Please apply utilizing a canopy letter and up-to-date Curriculum Vitae as a single doc. Please additionally embrace particulars of your present remuneration and wage expectations.

We have to hold kids secure so our choice course of displays our dedication to the safety of kids from abuse.

Save the Youngsters has zero tolerance for youngster abuse

Feminine candidates are strongly inspired to use

Candidates are suggested that Save the Youngsters Worldwide doesn’t require any cost or expense throughout your complete recruitment course of. Any request on this course must be instantly reported as opposite to the values and practices of our group.

Learn how to apply :

To use to this place, please ship you Curriculum Vitae and motivation within the hyperlink earlier than the deadline.